Difference between revisions of "Create / Edit Purchase Order"

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This is how you create a single Purchase Order with one supplier. If you wish to make multiple Purchase Orders with multiple suppliers, please <click here>.
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===In This Section===
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In this section, it will show you how to create a single purchase order with one supplier.
  
 
'''Our SKU'''<br />
 
'''Our SKU'''<br />
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'''Supplier SKU'''<br />
 
'''Supplier SKU'''<br />
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This is the Supplier's SKU. Spitfire will fill this in automatically from the Stock Record.
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This is the Supplier's SKU. Skynet will fill this in automatically from the Stock Record.
  
 
'''Product'''<br />
 
'''Product'''<br />
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Spitfire systems will then recognise this SKU code and this will be filled in automaticity.  
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Skynet systems will then recognise this SKU code and this will be filled in automaticity.  
  
 
'''Cost'''<br />
 
'''Cost'''<br />
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Leave this blank, Spitfire will fill this in from the Stock Record.
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Leave this blank, Skynet will fill this in from the Stock Record.
  
 
'''History'''<br />
 
'''History'''<br />
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This drop down menu allows you to see how much stock you have sold over the last 12 months. It also allows you to see how much you have spent.
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This drop-down menu allows you to see how much stock you have sold over the last 12 months. It also allows you to see how much you have spent.
  
 
'''Qty'''<br />
 
'''Qty'''<br />
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'''Suppliers Stock'''<br />
 
'''Suppliers Stock'''<br />
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This allows you to see how much stock supplier has in stock.
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This allows you to see how much stock the supplier has in stock.
  
 
'''Our free stock'''<br />
 
'''Our free stock'''<br />
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'''Back orders'''<br />
 
'''Back orders'''<br />
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Back orders allow you to see any back order the suppliers have from out of stock items.  
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Backorders allow you to see any backorder the suppliers have from out of stock items.  
  
 
'''On order'''<br />
 
'''On order'''<br />
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'''Line Required''' <br />
 
'''Line Required''' <br />
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This allows you to chose a selected date that you require a particular item by a certain date.
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This allows you to choose a selected date that you require a particular item by a certain date.
  
 
'''Delete'''<br />
 
'''Delete'''<br />
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Click [[File:Update.PNG|alt=Update|link=|Update]] to add the item to the PO.
 
Click [[File:Update.PNG|alt=Update|link=|Update]] to add the item to the PO.
  
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Spitfire will then fill in information from the Stock Record to the other columns.
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Skynet will then fill in information from the Stock Record to the other columns.
  
 
If you wish to add further items to the PO, click [[File:Add-product-green.PNG|alt=Add Product|link=|Add Product]].
 
If you wish to add further items to the PO, click [[File:Add-product-green.PNG|alt=Add Product|link=|Add Product]].
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'''Order Date'''<br />
 
'''Order Date'''<br />
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This is automatically filled in for you as it will be the current day you start your order on.
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This is automatically filled in for you as it will be the current day you start your order.
  
 
'''Date Required'''<br />
 
'''Date Required'''<br />
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'''EDI Order'''<br />
 
'''EDI Order'''<br />
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If the supplier is set up to accept EDI POs and this is set up in Spitfire, the PO will automatically be sent to the supplier for you.
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If the supplier is set up to accept EDI POs and this is set up in Skynet, the PO will automatically be sent to the supplier for you.
  
 
'''In Progress:(untick this once you have finished the P/O)'''<br />
 
'''In Progress:(untick this once you have finished the P/O)'''<br />
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You will need to untick this box when you have finished creating your order.
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Untick this box when you have finished creating the PO, Skynet will then process it for you.
  
 
'''Ship Direct'''<br />
 
'''Ship Direct'''<br />
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This allows you to get a shipment sent direct to your customer if this box is ticked.
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This allows you to get a shipment sent directly to your customer if this box is ticked.
  
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'''Order cancelled'''<br />
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'''Order Cancelled'''<br />
 
This allows you to see if you have cancelled the order.
 
This allows you to see if you have cancelled the order.
  
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'''Order complete'''<br />
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'''Order Complete'''<br />
 
This allows you to see if the order is completed.  
 
This allows you to see if the order is completed.  
  
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'''Order subtotal'''<br />
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'''Order Subtotal'''<br />
 
This allows you to see the order subtotal for the particular line Ex VAT.
 
This allows you to see the order subtotal for the particular line Ex VAT.
  
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This lets you see your delivery charge for the whole order.  
 
This lets you see your delivery charge for the whole order.  
  
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'''Grand total'''<br />
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'''Grand Total'''<br />
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This allows you to see the the whole total cost including delivery and VAT.
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This allows you to see the whole total cost including delivery and VAT.
  
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'''Import date'''<br />
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'''Import Date'''<br />
 
This allows you to see when it is imported.
 
This allows you to see when it is imported.
  
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'''Due date'''<br />
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'''Due Date'''<br />
 
This allows you to see when your order will be delivered.  
 
This allows you to see when your order will be delivered.  
  
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'''Pick, Wrap and Label'''<br />
 
'''Pick, Wrap and Label'''<br />
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If the supplier supports this, tick this box to request that they pick, wrap and label the order.
  
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'''Order Approved'''<br />
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Once you're happy that all the items that need to be ordered have been entered, the quantities and amounts are correct, tick this box.
  
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'''Order approved'''<br />
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'''Order Number (Directs)'''<br />
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This allows the supplier to generate an order number for you this will be done automatically.
  
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'''Order number (directs)<br />
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'''Cancellation Reasons.'''<br />
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This allows you to see if the PO has been cancelled and for what reason.
  
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'''cancellation reasons.''''<br />
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Once you have filled in all the sections and confirmed that everything is correct, click [[File:Create-order.PNG |alt=Create|link=|Create]]

Latest revision as of 14:26, 15 March 2023

In This Section

In this section, it will show you how to create a single purchase order with one supplier.

Our SKU
Enter your SKU here.

Supplier SKU
This is the Supplier's SKU. Skynet will fill this in automatically from the Stock Record.

Product
Skynet systems will then recognise this SKU code and this will be filled in automaticity.

Cost
Leave this blank, Skynet will fill this in from the Stock Record.

History
This drop-down menu allows you to see how much stock you have sold over the last 12 months. It also allows you to see how much you have spent.

Qty
Enter the quantity you would like to order from the supplier.

Bin location
This will display the default BIN location for this stock.

Subtotal
This allows you to see the outstanding total comes to minus VAT

Suppliers Stock
This allows you to see how much stock the supplier has in stock.

Our free stock
This shows you how much you have in stock minus any outstanding orders

Back orders
Backorders allow you to see any backorder the suppliers have from out of stock items.

On order
This allows you to see if any stock is on order and due to be delivered.

Line Required
This allows you to choose a selected date that you require a particular item by a certain date.

Delete
This allows you to delete the entire line if you decide you no longer require this product.

Click Update to add the item to the PO.

Skynet will then fill in information from the Stock Record to the other columns.

If you wish to add further items to the PO, click Add Product.

Order Comments
Within this box you can add comments, these will be shown on the PO Order PDF that is sent to the supplier.

Order Date
This is automatically filled in for you as it will be the current day you start your order.

Date Required
Here you can select the date that you require the PO to be delivered.

Our reference
This is automatically generated.

EDI Order
If the supplier is set up to accept EDI POs and this is set up in Skynet, the PO will automatically be sent to the supplier for you.

In Progress:(untick this once you have finished the P/O)
Untick this box when you have finished creating the PO, Skynet will then process it for you.

Ship Direct
This allows you to get a shipment sent directly to your customer if this box is ticked.

Order Cancelled
This allows you to see if you have cancelled the order.

Order Complete
This allows you to see if the order is completed.

Order Subtotal
This allows you to see the order subtotal for the particular line Ex VAT.

Delivery
This lets you see your delivery charge for the whole order.

Grand Total
This allows you to see the whole total cost including delivery and VAT.

Import Date
This allows you to see when it is imported.

Due Date
This allows you to see when your order will be delivered.

Suppliers Reference:
This is automictically generated from the supplier at the time of the order.

Pick, Wrap and Label
If the supplier supports this, tick this box to request that they pick, wrap and label the order.

Order Approved
Once you're happy that all the items that need to be ordered have been entered, the quantities and amounts are correct, tick this box.

Order Number (Directs)
This allows the supplier to generate an order number for you this will be done automatically.

Cancellation Reasons.
This allows you to see if the PO has been cancelled and for what reason.

Once you have filled in all the sections and confirmed that everything is correct, click Create

Retrieved from ‘https://wiki.genisys-systems.co.uk/index.php?title=Create_/_Edit_Purchase_Order&oldid=2295’