Create / Edit Purchase Order

In This Section

In this section it will show you how to create a single purchase order with one supplier.

Our SKU
Enter your SKU here.

Supplier SKU
This is the Supplier's SKU. Spitfire will fill this in automatically from the Stock Record.

Product
Spitfire systems will then recognise this SKU code and this will be filled in automaticity.

Cost
Leave this blank, Spitfire will fill this in from the Stock Record.

History
This drop down menu allows you to see how much stock you have sold over the last 12 months. It also allows you to see how much you have spent.

Qty
Enter the quantity you would like to order from the supplier.

Bin location
This will display the default BIN location for this stock.

Subtotal
This allows you to see the outstanding total comes to minus VAT

Suppliers Stock
This allows you to see how much stock supplier has in stock.

Our free stock
This shows you how much you have in stock minus any outstanding orders

Back orders
Back orders allow you to see any back order the suppliers have from out of stock items.

On order
This allows you to see if any stock is on order and due to be delivered.

Line Required
This allows you to chose a selected date that you require a particular item by a certain date.

Delete
This allows you to delete the entire line if you decide you no longer require this product.

Click to add the item to the PO.

Spitfire will then fill in information from the Stock Record to the other columns.

If you wish to add further items to the PO, click .

Order Comments
Within this box you can add comments, these will be shown on the PO Order PDF that is sent to the supplier.

Order Date
This is automatically filled in for you as it will be the current day you start your order on.

Date Required
Here you can select the date that you require the PO to be delivered.

Our reference
This is automatically generated.

EDI Order
If the supplier is set up to accept EDI POs and this is set up in Spitfire, the PO will automatically be sent to the supplier for you.

In Progress:(untick this once you have finished the P/O)
Untick this box when you have finished creating the PO, Spitfire will then process it for you.

Ship Direct
This allows you to get a shipment sent direct to your customer if this box is ticked.

Order Cancelled
This allows you to see if you have cancelled the order.

Order Complete
This allows you to see if the order is completed.

Order Subtotal
This allows you to see the order subtotal for the particular line Ex VAT.

Delivery
This lets you see your delivery charge for the whole order.

Grand Total
This allows you to see the the whole total cost including delivery and VAT.

Import Date
This allows you to see when it is imported.

Due Date
This allows you to see when your order will be delivered.

Suppliers Reference:
This is automictically generated from the supplier at the time of the order.

Pick, Wrap and Label
If the supplier supports this, tick this box to request that they pick, wrap and label the order.

Order Approved
Once you're happy that all the items that need to be ordered have been entered, the quantities and amounts are correct, tick this box.

Order Number (Directs)
This allows the supplier to generate an order number for you this will be done automatically.

Cancellation Reasons.
This allows you to see if the PO has been cancelled and for what reason.

Once you have filled in all the sections and confirmed that everything is correct, click