Import Data

Overview

This import uses an XLS Spreadsheet to import all of the necessary data. It is recommended to import in the order displayed in this Wiki.

Step 1 - Upload File

The first step is to upload the Excel file. Supported files are XLS, XLSX and XLSM. Contact support for other file types.

Upload File
Select "Browse" and then navigate to the Excel spreadsheet on your computer.

Ignore the First Row
Tick this option if the worksheet has a header record. So the import will ignore the first line.

Select Import Type
Select the appropriate import type to import against.

Default Stock Type (No BOM)
If importing Bill of Materials Product Data, select the Default Stock Type to use when Stock Records do not have any BOM components.

Default Stock Type (BOM)
If importing Bill of Materials Product Data, select the Default Stock Type to use when Stock Records have BOM components.

Step 2 - Worksheet Options

Select Worksheet
Select the appropriate worksheet from the drop-down box.

Step 3 - Confirm Data

On Step 3 you will be presented with the data. Anything in green will be created, anything in blue will be updated, anything in red is an error and needs resolving before you are able to complete the import.

Customers

It is recommended to only run this at the setup stage of the system, as you will need to go through and cleanup the Customers' contacts and addresses manually.

Any further update afterwards will overwrite any manual work completed afterwards, and may duplicate efforts.

Column Format

1. Customer
2. Telephone Number
3. Accounts Contact
4. Customer Service Contact
5. Accounts Email Address
6. Customer Service Email Address
7. Invoice Line 1
8. Invoice Line 2
9. Invoice Line 3
10. Invoice Line 4
11. Invoice Line 5
12. Delivery Line 1
13. Delivery Line 2
14. Delivery Line 3
15. Delivery Line 4
16. Delivery Line 5
17. VAT Number

Suppliers

Although the "Delivery Lines" are included in the template (as it is a direct copy of the "Customers" template), they are not currently used and will be completely ignored by the import.

Column Format

1. Supplier Name
2. Telephone Number
3. Accounts Contact
4. Customer Service Contact
5. Accounts Email Address
6. Customer Service Email Address
7. Invoice Line 1
8. Invoice Line 2
9. Invoice Line 3
10. Invoice Line 4
11. Invoice Line 5
12. Delivery Line 1 (Not Used)
13. Delivery Line 2 (Not Used)
14. Delivery Line 3 (Not Used)
15. Delivery Line 4 (Not Used)
16. Delivery line 5 (Not Used)
17. VAT Number

Stock Category Codes

Column Format:

1. Code ID
2. Description
3. Type - Values must be one of the following:
   • Machine
   • Tool
   • Packaging
   • Masterbatch
   • Raw Materials (this includes Additives)
   • Finished Product (this covers any product)
4. Default - Value must be "Yes" or "No".

See How Do I setup stock for MRP? for more details on how they will be created by default.

Machines

Please Note: This import will fail if there is no "Machine" Stock Type already setup.

Column Format

1. Machine ID Number
2. Machine Specification
3. Serial Number
4. Year of Manufacture
5. Machine Rate Per Hour

Tools

Please Note: This import will fail if there is no "Tool" Stock Type already setup.

Column Format

1. Tool Number
2. Rack Location
3. Available Status

Supplier Data

Column Format

1. Supplier Name
2. Our SKU
3. Supplier Description
4. Supplier Reference / SKU
5. Minimum Order Quantity
6. Lead Time (Days)
7. Price Per KG
8. Price Per Thousand
9. Price Each

Bill of Material / Finished Products

Column Format

1. Customer
2. Your Part Number / SKU
3. Customer Part Number / SKU
4. Part Description
5. Commodity Code
6. Finished Component Colour
7. Part Weight
8. Material Stock Code
9. Material Description
10. Material Supplier Reference
11. Material %
12. Masterbatch Stock Code
13. Masterbatch Description
14. Masterbatch Supplier Reference
15. Masterbatch %
16. BOP Stock Code
17. BOP Description
18. BOP Supplier Reference
19. BOP UOM
20. BOP Stock Code
21. BOP Description
22. BOP Supplier Reference
23. BOP UOM
24. Bag Stock code
25. Bag Description
26. Bag Supplier Reference
27. Bag UOM
28. Bag Quantity
29. Box Stock Code
30. Box Description
31. Box Supplier Reference
32. Box UOM
33. Box Quantity
34. Preferred Machine 1
35. Preferred Machine 2
36. Preferred Machine 3
37. Cavities
38. Tool Number
39. Labour Content
40. Standard Cycle Time
41. Set Up Time (hours)
42. Scrap %
43. Selling Price each
44. Secondary Op Needed
45. Comments